2027 GGNZ JAMBOREE YOUTH APPLICATION FORM

This application must be completed by the Parent/Guardian of the Youth Member applying.

Before you start this application:

Check the expiry date on your passport. it must not expire within 6 months of the return date of this trip.
You will need two referees for this application - one Girl Guide member and one non-guiding person to provide a character reference for you. Contact them to check they are happy to fill out the online reference form generated once you complete this form.
It is your responsibility to follow up with your referees to ensure they complete their section of the form using the link emailed to them. The process does not proceed to the next step until each person hits submit!
Please ensure that you tick the I am not a robot box when you finish you application, otherwise your form will not submit properly.

Permission to Travel

Youth Members travelling overseas with Girl Guides Australia require a Parent Consent to Travel Letter signed by ALL parents or guardians and witnessed by a Justice of the Peace or equivalent. Read more about children travelling without their parents.

If your application to represent Girl Guides Australia at the 2027 GGNZ Jamboree is successful, you will be sent the link to our consent form that must be completed and sent back to GGA office.

Please read Privacy Collection Statement for Girl Guide Members. See link below.

Privacy Policy Collection Statements - Guide Lines - For Girl Guides and Girl Guide Volunteers

Youth Member Information

First Name *

Middle Name

Last Name *

Preferred Name

Date of Birth *

How old will Youth Member be at time of the event? *

Phone Number *

Parent/Guardian Email Address *This email will be the main contact for this application and must be a parent/guardian email.

Check your inbox and follow the instructions to verify your email.

Send code

Youth Member's Email Address (if applicable)

Country *

Street address *

City *

State *

Postcode *

Tick this box to provide a different postal address.

Postal Street address *

Postal City *

Postal State *

Postal Address Postcode *

Membership Details

Event Name

SC Email

SGGO Email Address

National Checks Email

State Girl Guide Organisation *

Membership Number

Expiry Date

Please provide detail

Motivation Statement (to be completed by Youth Member)

Tell us what is motivating you to apply for this trip. For example:

Why you are applying?
What do you hope to gain from your experience?
What knowledge, skills and strengths would you bring to the contingent?
Tell us about your leadership and interpersonal skills.
Do you have experience being away from family overnight? If not, why do you think you are ready for this trip?
Briefly describe your international and cross-cultural experiences.
What challenges do you expect to encounter and how will you prepare for these?

Type your answer here

Parent/Guardian Information

First Name

Last Name

Best Phone Number

Alternate Phone Number

Email Address

Please confirm email

Is this person attending the event?

YesNo

Emergency Contact

This person must be available as an emergency contact for the duration of the event/trip and not attending this event.

Please make sure they are aware of the trip details and will be available as an emergency contact for this Youth Member during that time.

First Name

Last Name

Best Phone Number

Alternate Phone Number

Email Address

Please confirm email

Girl Guide & Outdoor Experience Reference

Provide contact details for a Girl Guide Leader/Adult in Guiding who knows the Youth Member and can fill out a short form as a recommendation for this trip.

They will be asked to endorse this application based on the Youth Member's:

coping skills while on camps/overnights with Girl Guides
capacity to be away from home for an extended period
ability to adapt to changes.

Please contact this person to let them know the email is coming and ensure you have the correct email address.

First Name

Last Name

SGGO *

What is their role in Girl Guiding?

Phone Number

Email Address *

Please confirm email address *

Personal Reference

Please provide details for someone willing to provide a personal reference/recommendation for you.

Please notify the person before submitting this application and ensure you have the correct email address.

They will be sent an email with a link to a short form and should check junk mail for a snapforms email.

First Name

Last Name

Phone Number

Email Address *

Please confirm email address *

Travel Details

NOTE: If you do not currently hold a passport you can still apply to take part in the 2027 GGNZ Jamboree, however in order to attend the event you MUST have a valid passport prior to all travel being booked. The passport details must be of the passport the Youth Member intends to travel on.

Do you have a valid passport? *

YesNo

Name as on Passport

Passport Number

Passport Expiry DatePlease note: the passport must not expire less than 6 months before the trip begins.

Visa Details (if required)

Parent/Guardian Signature

Clear

Signing here confirms acceptance of the terms and conditions.

Health and Wellbeing

The information provided in this section will be used by those responsible for the Youth Member's welfare and wellbeing (including medical treatment if required) at this event and access to this information will be restricted and disclosed accordingly.

Travelling overseas on new adventures and sharing accommodation is exciting but can also be stressful at times. This section provides information that can also be the key to a positive experience overseas.

It is very important that this information is honest and correct, because of the impact on:

the Youth Member's wellbeing
their ability to enjoy the trip
insurance cover
planning a successful trip for the whole Contingent.

Pre-existing medical conditions: If you do not declare pre-existing medical conditions, the GGA insurance policy could be invalid. If your condition changes before the trip, you must tell the GGA Office.

Travellers with chronic(ongoing for 6 months or more) or complex conditions,must provide a GP care management plan or action plan.

A GP care management plan is a written plan of action that identifies your health and care needs, sets out services to be provided by your GP, and lists the actions you can take to help manage your condition.

This applies to all ongoing conditions such asthma, anaphylaxis, anxiety, adhd, diabetes, heart conditions etc; anything that you manage on an ongoing basis.

Speak to your doctor about including a plan for back up medication and medical devices, spare scripts, considerations for managing conditions while travelling and a plan for accessing support.

Health information

Does the Youth Member have any illnesses, disabilities or any pre-existing medical conditions* that may affect them while they are taking part in this event/activity?

YesNo

* Pre-existing medical conditions: If you become unwell on the trip due to a pre-existing medical condition, the GGA insurance policy could be invalid if you haven't shared all the key information about your health with GGA.

Additional DetailsPlease provide a brief overview of how it affects the Youth Member, triggers, medications and provide a care plan/management plan as required.

Is the Youth Member currently receiving any medical treatment?

Yes No

Please provide details

If the Youth Member has a Care Plan/GP Care Management Plan please upload it here.

Browse

Please attach care management and/or action plan/s.

Medications

Is the Youth Member currently taking any prescription medications?

YesNo

Including adrenaline auto-injectors e.g. epi-pen, asthma inhalers etc

Please provide details Please list and detail any medications required. Visit the Smart Traveller website to read about taking medications overseas.

Is the Youth Member currently taking any non-prescription medication (e.g. painkillers, eye drops, homeopathic remedies, sleeping aids etc)?

Yes No

This is important in the event that you need emergency care.

Please provide details

Allergies and dietary requirements

Does the Youth Member have any allergies or sensitivities (e.g. to medicines, foods etc)?

YesNo

Please provide additional details.

Does the Youth Member have any special dietary requirements?

YesNo

Please provide additional details.

Other wellbeing information

Can the Youth Member swim 50m unaided?

YesNo

Are there any cultural or religious considerations that we need to be aware of to provide a respectful and inclusive experience during this trip? If yes, provide details.

If there is something else you would like noted with Leaders about the Youth Member's wellbeing, please note here.

Consent

As the parent/guardian of the above named Youth Member I authorise any medical, surgical or dental treatment, including anaesthetic, medical professionals consider necessary to prevent further endangerment of the minor's life, disfigurement, impairment, or other undue pain, suffering or discomfort if they are involved in an incident/accident on the trip.

I confirm that the information given here is true and correct. I will notify the GGA Operations Manager if there are any changes to the above named Youth Members medical situation before the trip takes place. I understand that if any information I have given is found to be inaccurate, it may prevent the Youth Member from going on the trip.

Acceptance of Terms and Conditions

I confirm that I have read the GGA Travel Terms and Conditions and information provided in the application is correct. *

I confirm that I have read and agree with the Privacy Policy Collection Statements
*

I accept the financial responsibility for this event, and agree to pay each payment on or before the due date. *

I agree that I am responsible for notifying Girl Guides Australia about any changes to the Youth Member's health information that is relevant to their participation in this trip. *

I agree that I am responsible for notifying Girl Guides Australia about any changes to the Youth Member's Court Orders and/or custody arrangments that may impact their participation in this trip. (if applicable)

I consent to the Youth Member's photo being published on Girl Guides Australia social media or promotional materials.

I do not consent to the Youth Member's photo being published on Girl Guides Australia social media or promotional materials.

I consent on behalf of the above named Youth Member to their personal information being used to complete airline and other travel bookings on their behalf. *

I agree that if the Youth Member misses any of their departure flights it is at the sole discretion of GGA whether or not the Youth Memeber can rejoin the contingent. If it is determined that the Youth Memeber cannot rejoin the contingent I acknowledge there will be no refund. *

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