Australian Trefoil Gathering

Introduction

Thank you for your interest in attending the Australian Trefoil Guild Gathering.

To register, all you need to do is answer the questions by 'clicking' on the circles / squares or by typing your response in the boxes.

*You will see a number of questions have a red asterisk next to them - these are compulsory questions you must answer to complete the form.

When you have finished completing the form and click on the submit button you will receive a confirmation email.

The confirmation email will contain a PDF copy of the registration form for you to save / print and have the banking details repeated for your reference. The email will also contain a 'link' that you must click on, once you have made a payment, to notify organisers that you have paid and to receive a receipt.

Welcome to Geelong and lots of fun!

Privacy Statement

The Australian Trefoil Guild, on behalf of Girl Guides Australia, is collecting the information you provide in this registration process. It will be used to provide required information to relevant persons/providers as necessary to enable us to meet any particular requirements for you during this Australian Trefoil Guild Gathering. I acknowledge that my information will be collected for the purpose of and for the duration of the 26th Australian Trefoil Guild Gathering. *

I have read and acknowledge the information above.

Applicant's Information

Your title (if 'other' selected)

First name *

Surname *

Preferred nameThis will be the name that appears on your name tag for the event.

Address

Number / street

Town

State

Postcode

Preferred phone number *

Email address *

Emergency Contact

Full Name *

Relationship to you

Contact phone number *

Trefoil Guild Membership

Name of the Guild you belong to

State

Trefoil / Girl Guide membership number

Personal Requirements

Answers to these questions will enable us to assist you to enjoy and fully participate in the Gathering.

Do you need assistance with mobility?

YesNo

Do you use a wheelchair or other mobility aid?

YesNo

Do you require a wheelchair accessible bathroom?

YesNo

Would you like to provide further information?The details you provide will assist organisers make your stay as comfortable as possible. PLEASE NOTE - all hotel rooms have walk-in showers.

Dietary Requirements

Do you have any dietary requirements / food allergies (please select more than one if applicable)?

Please describe your dietary requirements in more detail (if required)The information you provide will assist caterers provide meals that suit your requirements.

Gathering Options

Option 1 - full time

Includes-

3 nights accommodation (Friday, Saturday and Sunday);
all meals (except Friday evening and Sunday lunch);
Gala Dinner Saturday evening;
event scarf and event badge.

Cost-

Room shared with another person attending - $780.00

Single room or shared with non-attending person - $1,215.00

Option 2 - day participation (no accommodation)

Options-

A. Saturday 9:00am - 5:00pm M/T and Lunch ($120)

B. Saturday 9:00am - 9:00pm M/T, lunch and Gala Dinner ($190)

C. Saturday 9:00am - 9:00pm M/T, lunch and Gala Dinner Plus Sunday 5:00pm - 9:00pm Dinner and Closing ($260)

The Gathering option I would like to select *

Option 1 - full time (room shared with another person attending) - $780.00 per personOption 1 - full time (own single room or shared with non-attending person) - $1,215.00 per personOption 2A - Saturday participation (no accommodation) - $120.00 per personOption 2B - Saturday participation and gala dinner (no accommodation) - $190.00 per personOption 2C - Saturday participation, gala dinner and Sunday dinner and closing (no accommodation) - $260 per person

Accommodation

Confirming room preference *

Shared room (I know who I will be sharing with)Shared room (I am happy to share with a person allocated to me by organisers)Own single room (it will be just me in the room)Own single room (sharing with a non-attending person - Queen bed suitable)Own single room (sharing with a non-attending person - 2 beds required)I do not require accommodation (applicable for day participants)

If sharing with someone you know (attending or not attending), who will you be sharing with - please provide name

Are you planning to stay for additional nights at the Novotel, either before or after the Gathering?

YesNo

Please provide details of your check in date and check out dateThe dates of your arrival and departure are important to ensure your accommodation can be booked and a room allocated for your entire stay (if feasible).

Do you have any special accommodation requests?Special requests will be considered however organisers are not able to guarantee all requests can be met.

Sunday Tour Options

Tour Number	Details	Depart from Hotel	Arrive at Hotel	Cost of Tour Per Head (all food on tour at own cost except where stated)	Level of Mobility Required
1	Sovereign Hill - not available
2	Werribee Open Range Zoo	10.30 am	4.30 pm	$95 per person	Bus tour of zoo is included in entry price but there are walking paths as well. Flat location.
3	Lorne , Great Ocean Road Memorial on way there and Chocolaterie and Ice Creamery (tastings/afternoon tea) on way home	9.30 am	4.30 pm	$80 per person (includes chocolate tastings)	In and out of bus several times. Free time to walk around Lorne.
4	Local wineries/cidery (places filling fast)	9.30 am	4.30 pm	$145 per person	In and out of bus several times.
5	Twelve Apostles - not available
6	Queenscliff - Fort tour, free time, Bowling Club (places filling fast)	9.30 am	4.30 pm	$135 per person (includes lunch)	Lots of walking, uneven ground at the Fort. Free time to walk around Queenscliff.

Would you like to select a tour? *

YesNo (I will not be doing a Sunday tour)

Gathering Cancellation Policy

A full refund of amounts paid will be made if cancellation is notified prior to 31 March 2024
A 50% refund of amounts paid will be made if cancellation is notified prior to 31 May 2024
No refund will be possible if cancellation is after 31 May 2024, unless the organising committee is able to transfer the registration to a person on the waiting list

The closing date for registrations will be 31 January 2023.

I acknowledge that I have read and agree to abide by this Cancellation Policy as set out by the Australian Trefoil Guild *

Yes I agree

Payment Information

Please Note: Tour costs will remain fixed at the stated price. Given however they vary depending upon the tour, we require you to pay only a deposit of $80 towards the cost at this point. The balance will be notified to you for payment before the final date and depending on the tour you are allocated, based upon your preference and availability.

Gathering Fee

Full Payment

Without Tour

Deposit

With Tour Deposit

Full Payment

with Tour Deposit

Full Time Attendance

Shared Room

Inc. Tour Deposit ($80)

$780

$500

$580

$780

$860

Full Time Attendance

Own Single Room

Incl Tour Deposit ($80)

$1215

$800

$880

$1215

$1295

Day Only – Option 2A

Incl Tour Deposit ($80)

$120

$60

$140

$120

$200

Day Only – Option 2B

Incl Tour Deposit ($80)

$190

$100

$180

$190

$270

Day Only – Option 2C

Incl Tour Deposit ($80)

$260

$120

$200

$260

$340

I will be paying *

What happens next

Once you press the 'submit' button at the end of this registration form you will receive a confirmation email. The email will contain a PDF copy of the registration form for you to save / print and have the banking details repeated for your reference. The email will also contain a 'link' that you must click on, once you have made a payment, to notify organisers that you have paid.

Registration form and deposit must be received by 31 January 2024. Applications will not be registered unless a deposit or full payment is received.

Full payment is required by 31 March 2024.

If you have any questions about payments you can contact Fiona Bennett at fiona.r.bennett@gmail.com

Note: No cheques and no credit card options are available.

Direct Deposit to:

Bendigo Bank

BSB: 633 000

Account Number: 198 113 185

Name: Girl Guides Victoria - National Trefoil Guild Gathering

Reference: Your FIRST NAME and SURNAME

Please ensure that you include your first name and surname as a reference when you make the deposit.

Applicant Declaration

I give consent for my personal information to be disclosed to relevant members of the organising committee and where necessary, third party providers such as Novotel Hotel and Tour Organisations *

YesNo

I agree to my name appearing in the published list of Gathering Attendees *

YesNo

Photos of me taken during this event may be used to promote Trefoil guilds in print publications or via the Girl Guides Australia/ Girl Guides Victoria websites *

YesNo

Your full name

I have paid the following

Date and time of payment plus receipt number (if available)

Payment received - Australian Trefoil Gathering

Receipt number

Participant name

Paid

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